Open Position: HR Administrator (12-month FTC)

 

Department: HR

Salary: £26,000 – £28,000 FTE (pro rata based on 20 hours per week)

Hours: 20 per week (working pattern to be agreed, ideally across 4 or 5 days)

Summary of Position

To provide comprehensive administrative support to the HR Advisor, ensuring the efficient delivery of HR processes across the employee lifecycle. The HR Administrator will support recruitment, onboarding, employee administration, compliance activities and HR projects while maintaining accurate employee records and delivering a positive employee experience.

 Role and Responsibilities

  • Provide administrative support to the HR Advisor across all areas of the employee lifecycle.
  • Assist recruitment activities, including advertising vacancies, screening applications, arranging interviews, preparing offer documentation and coordinating candidate communications.
  • Coordinate onboarding activities, including preparing contracts, conducting pre-employment checks, arranging inductions and ensuring all onboarding documentation is completed before employment commences.
  • Support compliance activities including right to work checks, DBS checks (where applicable), probation administration and mandatory training records.
  • Maintain accurate employee records and ensure the HR Information System (HRIS) and personnel files are kept up to date.
  • Prepare HR correspondence, letters and documentation accurately and professionally.
  • Respond to routine HR enquiries from employees and managers in a timely and professional manner.
  • Support HR projects, training administration and employee engagement initiatives.
  • Ensure HR records, personnel files and compliance documentation are maintained in line with company procedures, GDPR requirements and employment legislation.
  • Support the delivery of an efficient and compliant HR service.
  • Contribute ideas and improvements that enhance HR processes and the employee experience.
  • Undertake any other reasonable duties required to support the effective operation of the HR function.

Knowledge, Skills and Experience

 Essential

  • Previous administration experience.
  • Excellent organisational and planning skills.
  • Strong attention to detail and accuracy.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft 365 applications including Outlook, Word, Excel and Teams.
  • Ability to handle confidential information appropriately.
  • Ability to prioritise workload and work independently.
  • Strong IT literacy with the ability to learn and use HR systems and technology effectively.

Desirable

  • Previous HR administration experience.
  • Experience using an HR Information System (HRIS).
  • Knowledge of recruitment and onboarding processes.
  • CIPD qualification or studying towards a CIPD qualification.

Core Competencies and Behaviours

We Put Our People First
• Provides a professional, friendly and supportive service to employees, managers and candidates.
• Builds positive working relationships across the business.
• Treats everyone with respect, fairness and professionalism.

We Actively Listen and Speak Up
• Communicates clearly and effectively with colleagues and stakeholders.
• Takes time to understand the needs of others and responds appropriately.
• Shares ideas and raises concerns constructively.

We Strive for Excellence
• Produces accurate, high-quality work with strong attention to detail.
• Takes pride in delivering excellent customer service.
• Demonstrates a proactive approach to learning and continuous improvement.

We Always Do What’s Right
• Demonstrates integrity, professionalism and accountability.
• Maintains confidentiality when handling sensitive employee information.
• Follows company policies, procedures and legal requirements.

We Build for a Brighter Tomorrow
• Embraces change and new ways of working.
• Supports continuous improvement initiatives and HR projects.
• Contributes positively to the future success of the business.

This role may involve supporting a range of HR projects and initiatives in addition to day-to-day administration duties. Flexibility, adaptability and a willingness to learn are important aspects of the role.